About this Privacy Policy
The Australian Jockey Club Ltd (AJC) understands and appreciates that you may be concerned about your privacy and about the confidentiality and security of personal information the AJC receives about you. The AJC is committed to protecting all its employees', contractors' and your personal information and to complying with the National Privacy Principles in the Privacy Act 1988 (Cth). Information is known as personal information if the identity of the individual is apparent or can reasonably be ascertained. The purpose of this Privacy Policy is to outline the way in which the AJC collects, uses, discloses, stores and protects your personal information. Please read this Privacy Policy to understand how your personal information is collected, used, disclosed, stored and protected by the AJC. Further information on your rights can be found on The Australian Privacy Commissioners website at www.privacy.gov.au.
Personal Information Collected
The AJC collects personal information about you primarily from membership application and renewal forms and raceday or functions/events hospitality sales. The AJC also collects personal information from racebook competitions, internet ticket sales and competitions and from bookmakers and trainers wishing to conduct business at our racecourses, sponsors, direct marketing and credit card transactions. The personal information collected may include your name, contact details (including postal address, email address, telephone and facsimile numbers), date of birth, occupation, details of prior convictions, details of industry licences held, credit card, defaulter and solvency details.
The Australian Stud Book is a joint venture operated by the AJC and the Victorian Racing Club. The Australian Stud Book collects breeder, stallion and veterinary details, some of which information is passed onto local and international industry participants as part of the business of operating the Australian Stud Book. You may elect not to have your personal information passed on to such third parties.
Use & Disclosure of Personal Information
Personal information, which you supply, is primarily collected by the AJC for use in connection with conducting the business of the AJC and the Australian Stud Book. Such uses include matters related to the processing of membership application and renewal forms, membership referral forms, general administration and direct marketing activities of the AJC. The AJC also uses your personal information for the secondary purpose of business planning, membership development and providing individuals with information about promotions.
The AJC will not disclose your personal information to third parties other than for a purpose made known to you unless:
- the disclosure is required by law;
- you have consented to the disclosure;
- there are reasonable grounds to believe that disclosure is necessary to prevent a serious threat to a person's health or safety; or;
- to relevant AJC third party service providers (such as mail houses or ticketing agents) who provide the AJC with services in connection with the operation of the AJC's business.
If you have provided your consent to the disclosure of your personal information, you may withdraw that consent by contacting the AJC in one of the ways set out at the end of this Privacy Policy.
Storage security of Personal Information
The AJC maintains strict standards and security procedures to prevent unauthorised access to your Personal Information and to ensure correct use of your personal information. Access to your personal information is protected from unauthorised access through use of a login name, a secure password and restricted network access. The AJC operates secure data networks protected by industry standard firewall and password protection. The AJC takes all reasonable steps to ensure that your personal information is secure on our systems. Only certain employees have access to the personal information that you provide to us and we impose strict rules on those employees who have access to your personal information.
The AJC aims to ensure that your personal information is accurate, complete and up to date. The AJC updates its details when it processes each membership renewal form. To assist us in keeping your personal information up-to-date, please contact us if any of the information you have provided us with changes or becomes incorrect. If you believe the information the AJC has collected about you is inaccurate, incomplete or not up-to-date, please contact us and we will use all reasonable efforts to correct that information.
We store any credit card details in a secure database but we retain this information for only so long as is necessary to fulfil the immediate purpose for which the information was collected or as required by law.
Access to Personal Information
You will always have access to your personal information that you provide to the AJC. You can request us to provide you with access to the personal information we hold about you at any time.
Changes to this Privacy Policy
The AJC may make changes to this Privacy Policy from time to time for any reason. The AJC will publish those changes on the AJC website by posting an updated version of the Privacy Policy on the AJC website. Your continued use of the AJC web site indicates acceptance of the Privacy Policy on the AJC web site at that time. In the event of a merger, acquisition, bankruptcy or other corporate restructure or reorganisation of the AJC, the AJC may transfer your personal information to the entity the AJC merges with or is replaced by or it acquires or is acquired by. If such event occurs the AJC will use all reasonable endeavours to ensure that your personal information will in every other respect remain under substantially the same terms as this privacy policy.
Links to other Web Sites
The AJC website contains links to other web sites and this Privacy Policy has no application to those web sites. These linked web sites are not under the control of the AJC and the AJC is not responsible and has no liability in respect of the privacy practices or contents of those other web sites. You should examine the privacy policies of those web sites before you disclose any of your personal information on them.
Contact us about Privacy
If you would like further information regarding this Privacy Policy or if you think the AJC has breached any aspect of this Privacy Policy or the National Privacy Principles, please contact the AJC by :
- e-mail to the AJC Privacy Officer at privacyofficer@royalrandwick.com
- telephone on 9663 8400 between 8.30am and 5.30pm Monday to Friday; or
- writing to the address: - Privacy Officer, Australian Jockey Club Limited, P.O Box 3, Randwick NSW 2031.
Last Amended : May 2009